We at NetX are committed to protecting your privacy. This Privacy Policy applies to both our Website (netx.net) and “NetX Products”, which include our SaaS service (“Hosted Services”) or our on-premise software. This Privacy Policy governs our data collection, processing and usage practices. It also describes your choices regarding use, access and correction of your personal information. If you do not agree with the data practices described in this Privacy Policy, you should not use our Website or NetX Products.
We periodically update this Privacy Policy. We will post any privacy policy changes on this page and, if the changes are significant, we will provide a more prominent notice by sending you an email notification.
While we will notify you of any material changes to this Privacy Policy, we encourage you to review this Privacy Policy periodically.
If you have any questions about this Privacy Policy or our treatment of the information you provide us, please write to us by email at dpo [at] netx.net or by mail to NetX 310 SW Fourth Ave, Suite 1120 USA, Attn: Privacy.
Use of NetX Products by NetX and our Customers
NetX Products allow any company that uses them (our customers and NetX itself) to store and share content. NetX Products can also be used to help store data about usage of content. The information added to NetX Products, either by external portal visitors providing their contact information or when a NetX Products user adds the information, is stored and managed on either our service providers' servers or the customer’s servers or service providers’ servers. This information is then used to allow visitors to access content and interact with the company.. NetX provides the NetX Products to our customers for their digital asset management needs and we use it to meet NetX’s related needs.
Use by NetX
We use our own NetX Products for digital asset management, support, and demonstration purposes. Information that we collect and manage using the NetX Products for our own marketing belongs to us and is used, disclosed and protected according to this Privacy Policy.
Use by Our Customers
Our customers use NetX Products to manage digital assets. NetX does not control the content of these systems or the types of information that our customers may choose to collect or manage using NetX Products. That information belongs to them and is used, disclosed and protected by them according to their privacy policies and is not subject to this Privacy Policy. For customers using Hosted Services, we process their information as they direct and in accordance with our agreements with our customers, and we store it on our service providers' servers, but we do not have control over its collection or management. Our agreements with our customers prohibit us from using that information, except as necessary to provide and improve NetX Products, as permitted by this Privacy Policy, and as required by law. We have no direct relationship with individuals who provide personal information to our customers. NetX acknowledges that you have the right to access your personal information. Our customers control and are responsible for correcting, deleting or updating information they have collected from you using NetX Products. If requested to remove data we will respond within a reasonable timeframe. We may work with our customers to help them provide notice to their visitors about their data collection, processing and usage. NetX Products are not suitable for collecting, managing, or processing Sensitive Information. We are not responsible for our customers' use of information they collect using NetX Products.
NetX collects information under the direction of its customers, and has no direct relationship with the individuals whose personal information it processes. If you are a customer of one of our customers and would no longer like to be contacted by one of our customer that use NetX Products, please contact the customer that you interact with directly. We may transfer personal information to companies that help us provide our service. Transfers to subsequent third parties are covered by the service agreements with our customers.
"Sensitive Information"
This refers to credit or debit card numbers, personal financial account information, Social Security numbers, passport numbers, driver's license numbers or similar personal identifiers, racial or ethnic origin, physical or mental health condition or information, or other employment, financial or health information.
Information We Collect
You are free to explore the Website without providing any personal information about yourself. When you visit the Website or register for NetX Products, we request that you provide personal information about yourself, and we collect navigational information.
This refers to any information that you voluntarily submit to us and that identifies you personally, including contact information, such as your name, e-mail address, company name, address, phone number, and other information about yourself or your business. Personal Information can also include information about any transactions, both free and paid, that you enter into on the Website, and information about you that is available on the internet, such as from Facebook, LinkedIn, Twitter and Google, or publicly available information that we acquire from service providers.
Personal Information also includes “Navigational Information” or “Payment Information” where such information can directly or indirectly identify an individual. Navigational Information refers to information about your computer and your visits to this website such as your IP address, geographical location, browser type, referral source, length of visit and pages viewed. Please see the “Navigation Information" section below. We collect and process payment information from you when you subscribe to the NetX Products, including credit cards numbers and billing information, using third party PCI-compliant service providers. Except for this, we do not collect Sensitive Information from you.
When you use our services or view content provided by us, we automatically collect information about your computer hardware and software. This information can include your IP address, browser type, domain names, internet service provider (ISP), the files viewed on our site (e.g., HTML pages, graphics, etc.), operating system, clickstream data, access times and referring website addresses. This information is used by NetX for the operation of NetX Products, to maintain quality of NetX Products, and to provide general statistics regarding use of the Website. For these purposes, we do link this automatically-collected data to Personal Information such as name, email address, address, and phone number.
Our Website is not intended for or targeted at children under 16, and we do not knowingly or intentionally collect information about children under 16 If you believe that we have collected information about a child under 16, please contact us at dpo [at] netx.net, so that we may delete the information.
How We Use Information We Collect
Compliance with Our Privacy Policy
We use the information we collect only in compliance with this Privacy Policy. Customers who utilize NetX Products are obligated through our agreements with them to comply with this Privacy Policy.
We will never sell your Personal Information to any third party.
Use of Personal Information
In addition to the uses identified elsewhere in this Privacy Policy, we may use your Personal Information to:
We use the information collected through NetX Products by our customers for the following purposes:
Our legal basis for collecting and using the personal information described above will depend on the personal information concerned and the specific context in which we collect it. However, we will normally collect personal information from you only where we have your consent to do so, where we need the personal information to perform a contract with you, or where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms. In some cases, we may also have a legal obligation to collect personal information from you.
If we ask you to provide personal information to comply with a legal requirement or to perform a contract with you, we will make this clear at the relevant time and advise you whether the provision of your personal information is mandatory or not (as well as of the possible consequences if you do not provide your personal information). Similarly, if we collect and use your personal information in reliance on our legitimate interests (or those of any third party), we will make clear to you at the relevant time what those legitimate interests are.
We use Navigational Information to operate and improve our Website and the NetX Products. We may also use Navigational Information alone or in combination with Personal Information to provide you with personalized information about NetX.
We post customer testimonials and comments on our Website, which may contain Personal Information. We obtain each customer's consent via email prior to posting the customer's name and testimonial.
If you give us credit card information, we use it solely to check your financial qualifications and collect payment from you. We use a third-party service provider to manage credit card processing. This service provider is not permitted to store, retain, or use information you provide except for the sole purpose of credit card processing on our behalf.
We use a variety of security technologies and procedures to help protect your Personal Information from unauthorized access, use or disclosure. We secure the Personal Information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use or disclosure. All Personal Information is protected using appropriate physical, technical and organizational measures.
Our Website includes Social Media Features, such as the Facebook Like button and Widgets, such as the Share This button or interactive mini-programs that run on our site. These features may collect your IP address, which page you are visiting on our sites, and may set a cookie to enable the feature to function properly. Social Media Features and Widgets are either hosted by a third party or hosted directly on our Website. This Privacy Policy does not apply to these features. Your interactions with these features are governed by the privacy policy and other policies of the companies providing them.
Our Website provides links to other websites. We do not control, and are not responsible for, the content or practices of these other websites. Our provision of such links does not constitute our endorsement of these other websites, their content, their owners, or their practices. This Privacy Policy does not apply to these other websites, which are subject to any privacy and other policies they may have.
We offer publicly accessible message boards, blogs, and community forums. Please keep in mind that if you directly disclose any information through our public message boards, blogs, or forums, this information may be collected and used by others. We will correct or delete any information you have posted on these sites if you so request, as described in "Opting Out and Unsubscribing" below.
How long we keep information we collect about you depends on the type of information. as described in further detail below. After such time, we will either delete or anonymize your information or, if this is not possible, then we will securely store your information and isolate it from any further use until deletion is possible.
We retain Personal Information that you provide to us where we have an ongoing legitimate business need to do so (for example, as long as is required in order to contact you about NetX Products or our other services, or as needed to comply with our legal obligations, resolve disputes and enforce our agreements).
When we have no ongoing legitimate business need to process your Personal Information, we securely delete the information or anonymize it or, if this is not possible, then we will securely store your Personal Information and isolate it from any further processing until deletion is possible. We will delete this information from the servers at an earlier date if you so request, as described in "To Unsubscribe from Our Communications" below.
If you provide information to our customers as part of their use of NetX Products, our customers decide how long to retain the personal information they collect from you. If a customer terminates its use of our Hosted Services, then we will provide customer with access to all information stored for the customer by our Hosted Services, including any Personal Information provided by you, for export by the customer according to our agreement with our customer. After termination, we may, unless legally prohibited, delete all customer information, including your Personal Information, from our Hosted Services.
If you have elected to receive marketing communications from us, we retain information about your marketing preferences for a reasonable period of time from the date you last expressed interest in our content, products, or services, such as when you last opened an email from us or ceased using your NetX account. We retain information derived from cookies and other tracking technologies for a reasonable period of time from the date such information was created.
How we Share Information we Collect
We employ other companies and people to provide services to visitors to our Website, our customers, and users of NetX Products and may need to share your information with them to provide information, products or services to you. Examples may include removing repetitive information from prospect lists, analyzing data or performing statistical analysis, providing marketing assistance, processing credit card payments, supplementing the information you provide us in order to provide you with better service, and providing customer service or support. In all cases where we share your information with such agents, we explicitly require the agent to acknowledge and adhere to our privacy and customer data handling policies.
In addition, we may share data with trusted partners to contact you based on your request to receive such communications, help us perform statistical analysis, or provide customer support. Such third parties are prohibited from using your Personal Information except for these purposes, and they are required to maintain the confidentiality of your information.
We partner with trusted third parties to provide you with co-marketing content that we think may be relevant to you. When you engage with these co-marketing partners, we will tell you who we are sharing data with, and provide a link to the co-marketing partner’s privacy policy so you can learn more about how to opt-out of the partner’s communications. These co-marketing partners are required to adhere to our privacy and data protection policies. For more information on our co-marketing program, see this page.
We reserve the right to use or disclose your Personal Information if required by law or if we reasonably believe that use or disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or comply with a law, court order, or legal process.
Cookies and Similar Technologies
NetX and its partners use cookies or similar technologies (such as web beacons) to analyze trends, administer the website, track users’ movements around the website, and to gather demographic information about our user base as a whole. To find out more about how we use cookies on our Website and how to manage your cookie preferences please see our Cookie Policy.
Our customers can use the tools provided by third parties to collect Navigational Information when you visit their instances of the NetX Products. NetX does not control our customers' use of these tools, nor do we control the information they collect or how they use it.
The Adobe Flash Player (and similar applications) use technology to remember settings, preferences and usage similar to browser cookies but these are managed through a different interface than the one provided by your Web browser. This technology creates locally stored objects that are often referred to as "Flash cookies." NetX does not use Flash cookies. However, our customers of our software platform may employ Adobe Flash cookies. For more information on "Flash cookies" and how you can manage them please visit our Cookie Policy.
The use of cookies and web beacons by any tracking utility company is not covered by our Privacy Policy or Cookie Policy.
Depending on where you are located and/or live, you may exercise certain data privacy rights, and NetX will facilitate the exercise of those rights.
If you are a resident of California, this section provides additional details about the personal information we collect about you, and your rights under the California Consumer Privacy Act (“CCPA”) and California Privacy Rights Act ("CPRA").
Subject to certain limitations, the CCPA and CPRA provide you the right to request:
Please note that NetX does not collect sensitive personal information other than account login and password from its users.
If you would like to submit a request to exercise your California privacy rights, you may do so either by emailing dpo [at] netx.net with your request. We will verify your request using information associated with your account, including your email. Further identification may be required. You may also designate an authorized agent to act on your behalf.
Please note that NetX may retain a record of your request to delete your personal information.
Under Nevada law (SB 220), Nevada residents are permitted to opt-out of the sale of certain kinds of personal information. The term "sale" as used in the foregoing sentence means the transfer of your personal information to third parties for monetary consideration so the third parties can then resell or license the sold personal information. If you are a Nevada resident and wish to obtain information about our compliance with Nevada law, or opt out of the sale of your personal information, please contact us at dpo [at] netx.net.
Virginia Privacy Rights
If you are a resident of Virginia, this section provides information about your privacy rights under the Virginia Consumer Data Protection Act ("VCDPA").
Subject to certain limitations, the VCDPA affords you the following rights:
If NetX declines your request for any reason, we will notify you. You can appeal this decision by contacting dpo [at] netx.net.
Please note that NetX does not collect sensitive personal information as defined by VCDPA.
You have the following data protection rights:
To exercise any of these rights, please contact us at dpo [at] netx.net or by mail to NetX 310 SW Fourth Ave, Suite 1120, Portland, OR 97204 USA, Attn: Privacy. We will respond to your request to change, correct, or delete your information within a reasonable timeframe and notify you of the action we have taken.
Our Acceptable Use Policy applies to us and, among other things, prohibits use of our Hosted Services to send unsolicited commercial email in violation of applicable laws. We require all of our customers to agree to adhere to the Acceptable Use Policy at all times, and any violations of the Acceptable Use Policy by a customer can result in immediate suspension or termination of Hosted Services.
You may unsubscribe from our marketing communications by clicking on the "unsubscribe" link located on the bottom of our e-mails, updating your communication preferences, or by sending us email us at dpo [at] netx.net or by mail to NetX 310 SW Fourth Ave, Suite 1120, Portland, OR 97204 USA, Attn: Privacy. Customers cannot opt out of receiving transactional emails related to their account with us or the NetX Products.
Our customers are solely responsible for their own marketing emails and other communications; we cannot unsubscribe you from their communications.
310 SW Fourth Avenue, Suite 1120
Portland OR 97204
If you have any questions about this Privacy Policy or our treatment of the information you provide us, please write to us by email at dpo [at] netx.net or by mail to 310 SW Fourth Avenue, Suite 1120, Portland OR 97204 USA, Attn: Privacy.
Last Modified: March 23, 2023
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310 SW 4th Avenue, Suite 1120
Portland OR 97204
Call us: (503) 499-4342
Gleimstrasse 52
10437 Berlin
Germany
