DAM for Galleries
Built for Galleries
Keep artwork images connected, controlled and ready to use.
A gallery's digital collection extends far beyond images of individual artworks. It may also include installation views, artist portraits, condition images, video, press materials, catalog layouts and private viewing or sales materials.
NetX gallery DAM software brings these files into one searchable, controlled environment. Flexible metadata, permissions and integrations help curators, registrars, photographers, marketing teams and external partners find approved materials faster and understand how they may be used.
Connect Artwork Imagery & Collection Records
A collections management system records information about an artwork, such as its artist, exhibition history, ownership and location. A DAM manages the high-resolution images, documents, video and other digital files associated with those records. Connecting the systems keeps artwork information and media aligned while reducing duplicate data entry.
With NetX Collection Sync, galleries can map information from platforms such as TMS, Qi, EMu, CollectionSpace and MuseumPlus to corresponding DAM metadata fields. Integrations and APIs can also connect the DAM with gallery websites, catalogs, creative applications and internal systems.
Find Artwork & Exhibition Assets Faster
Gallery image libraries often contain multiple views, resolutions, and versions of the same work, along with materials from exhibitions, art fairs, installations and events. Without consistent organization, staff may struggle to identify the current, approved file for a particular use.
Consistent metadata—such as artist, title, date, medium, inventory number, exhibition, photographer and usage status—makes gallery image management software a practical search tool. NetX metadata tagging and asset relationships also keep high-resolution originals connected to alternative versions and supporting materials, reducing reliance on filenames or institutional memory.
The NetX Metadata Quick Editor helps gallery teams add or update information across selected assets.
Manage Rights & Reproductions
An image may be approved for a catalog but unavailable for advertising. Another may require a photographer credit, artist approval or license before publication. When that information lives in spreadsheets, emails or staff members’ knowledge, galleries risk delays and inconsistent use.
Keeping approval status, permitted uses, required credits and expiration dates connected to each asset makes rights and reproductions work easier. NetX rights management supports this process with download requests, watermarks, expiration controls, and permissions, helping staff determine whether an image is cleared and what conditions apply.
Support Exhibitions, Publications & Private Viewing
Exhibitions, art fairs, catalogs, press campaigns and private presentations require carefully selected combinations of artwork imagery, captions, artist biographies, installation views and supporting documents. Each audience may need a different package, from approved press images for a journalist to a private selection of works for a prospective buyer.
Branded portals in NetX allow galleries to present curated materials through public or private experiences. Because portal content remains connected to the DAM, teams can update a selection once and provide current materials without sending replacement files or maintaining separate delivery libraries.
NetX Branded Portals let galleries create controlled collections for press, partners, collectors and other audiences.
NetX delivers excellent value for the price. … It’s powerful enough to meet our growing image management needs yet isn’t frontloaded with unnecessary bells and whistles.”
—Museum of Modern Art
See How Art Institutions Put Digital Asset Management to Work
San Francisco Museum of Modern Art
See how SFMOMA connected NetX with its collections management system to reduce duplicate work and keep artwork imagery and records aligned.
The Jewish Museum
Learn how The Jewish Museum created a more transparent, self-service process for managing image rights for rotating exhibitions.
The Museum of Modern Art
Explore how MoMA connected NetX with its art database to bring collection information and related digital media together.
The Metropolitan Museum of Art
Discover how The Met uses NetX to support a growing digital media collection, photography workflows and teams across the institution.
Digital Asset Management Services for Galleries
Successful digital asset management for art galleries involves more than moving files into a new platform. Galleries must determine how artwork imagery will be organized, which information should come from the collections management system, how rights will be represented and how different audiences will access content.
Support may include migration, metadata and taxonomy development, database connections, permissions, workflow planning, portal creation and training. Through NetX Professional Services and DAM+, galleries can choose the level of guidance and customization that fits their collections, staff resources and priorities.
